Privacy Policy

The Capital Room (“TCR”, “we”, “us”, or “our”) respects your privacy and is committed to protecting the personal information entrusted to us.

‍

This Privacy Policy explains how [Legal Entity Name], operating under the brand name The Capital Room, collects, uses, stores, shares, and protects personal information when you visit or use our website, submit an enquiry, apply for membership or partnership, participate in our network, attend an event, or otherwise interact with us.

‍

For the purposes of applicable data protection laws, including the Digital Personal Data Protection Act, 2023, where applicable, TCR may act as the “Data Fiduciary” in relation to your personal data.

‍

By accessing or using our website or Services, you acknowledge that you have read and understood this Privacy Policy.

The Capital Room is a private capital ecosystem that connects investors, founders, operators, advisors, referral partners, ecosystem collaborators, and relevant stakeholders across India, Southeast Asia, the GCC, the United Kingdom, and Europe.

‍

Legal Entity Name: The Capital Room

Website: https://www.thecapitalroom.co/

Depending on how you interact with TCR, we may collect the following categories of information:

‍

A. Information You Provide Directly

‍

This may include:

‍

Full name

Email address

Phone number

Company name

Job title or professional role

LinkedIn profile or professional profile information

Location and country of residence

Business, investor, founder, or partner details

Membership or partnership preferences

Messages, enquiries, applications, and feedback submitted through our forms

Event registration details

Information shared during calls, meetings, onboarding, or business discussions

B. Partnership and Referral Information

‍

Where you apply to join or engage with the TCR Partner Programme, we may collect:

‍

Partner type and business category

Company details and service offerings

Referral or introduction details

Professional credentials and relevant experience

Commercial information relevant to evaluating a partnership

Communications relating to referral arrangements, collaborations, or revenue-sharing discussions

‍

You must ensure that you have obtained all necessary permissions before sharing another person’s contact details or personal information with TCR.

‍

C. Technical and Usage Information

‍

When you visit our website, we may automatically collect limited technical information, such as:

‍

IP address

Device type

Browser type and version

Operating system

Pages visited and time spent on the website

Referring website or source

Approximate location derived from IP address

Cookie identifiers and analytics information

D. Payment Information

‍

Where TCR offers paid memberships, services, events, or other paid offerings, payment-related information may be processed through third-party payment gateways.

‍

TCR does not intentionally store full debit card, credit card, banking, or payment-instrument details unless expressly required for a lawful and legitimate business purpose and processed through appropriate security measures.

We may use your personal information for the following purposes:

‍

To respond to enquiries, requests, and communications

To assess membership, partnership, referral, collaboration, or event applications

To provide access to TCR services, resources, opportunities, events, and network-related communications

To introduce or connect you with relevant members, partners, service providers, or ecosystem participants, where appropriate and permitted

To manage partner programmes, referral arrangements, and commercial discussions

To personalise your experience with TCR

To send updates, newsletters, invitations, announcements, and marketing communications where you have consented or where otherwise permitted by law

To process payments, invoices, subscriptions, or membership-related transactions

To maintain website functionality, security, analytics, and performance

To comply with legal, regulatory, tax, accounting, or contractual obligations

To prevent fraud, misuse, unauthorised activity, or security incidents

To enforce our Terms & Conditions and protect the rights, property, and safety of TCR, our users, and third parties

‍

We will process personal information only for lawful purposes and only to the extent reasonably necessary for those purposes.

Where consent is required by applicable law, we will seek your consent before collecting or using your personal information for the relevant purpose.

‍

You may choose not to provide certain information. However, this may limit our ability to respond to your request, process your application, provide relevant services, or enable participation in certain TCR activities.

‍

You may withdraw consent for marketing communications at any time by:

‍

Clicking the unsubscribe link in our emails.

‍

Withdrawal of consent will not affect the lawfulness of processing carried out before such withdrawal. It may also affect our ability to continue providing certain services or features for which the information is necessary.

TCR does not sell personal information.

We may share your information only where necessary and appropriate, including with:

‍

Service providers that support our website, communications, analytics, CRM, payments, hosting, security, or event operations

Professional advisors, including legal, tax, finance, compliance, and audit advisors

TCR team members, contractors, and authorised representatives who require access to perform their roles

Relevant network members, partners, collaborators, or service providers where an introduction, referral, or collaboration has been requested, approved, or is reasonably connected with the purpose for which you shared your information

Government authorities, regulators, law-enforcement agencies, or courts where required by law or a valid legal process

A successor entity in connection with a merger, acquisition, restructuring, financing, sale of assets, or similar business transaction

‍

Where personal information is shared with a third party, we take reasonable steps to ensure that the information is shared only for legitimate purposes and subject to appropriate safeguards.

TCR may work with service providers, partners, and collaborators located outside India. As a result, your personal information may be processed in countries outside India.

Where we transfer personal information internationally, we will do so in accordance with applicable Indian laws and any restrictions, safeguards, or government directions that may apply from time to time.

We retain personal information only for as long as necessary to fulfil the purpose for which it was collected, including for legitimate business, legal, tax, accounting, compliance, dispute-resolution, and record-keeping purposes.

‍

Retention periods may vary depending on the nature of the information and our relationship with you. When personal information is no longer required, we will delete, anonymise, or securely archive it in accordance with applicable law and our internal retention practices.

TCR uses reasonable technical, organisational, and administrative measures designed to protect personal information against unauthorised access, use, loss, alteration, disclosure, or destruction.

‍

These measures may include access controls, secure hosting, restricted internal access, password protection, contractual confidentiality obligations, and periodic review of data-handling practices.

‍

However, no website, platform, transmission method, or storage system can be guaranteed to be completely secure. You are responsible for maintaining the confidentiality of your account credentials and for notifying us promptly if you suspect unauthorised access to your information.

Our website may use cookies, pixels, analytics tools, and similar technologies to improve functionality, understand website usage, remember preferences, and enhance user experience.

‍

Cookies may collect information such as browser type, device details, IP address, website activity, and preferences.

‍

You may manage or disable cookies through your browser settings. Please note that disabling certain cookies may affect the functionality or performance of parts of our website.

‍

Where legally required, we will seek consent before placing non-essential cookies on your device.

Subject to applicable law, you may request to:

‍

Access or review the personal information we hold about you

Correct, update, or complete inaccurate personal information

Request deletion of personal information where it is no longer required or where applicable law permits

Withdraw consent for a specific processing activity

Opt out of marketing communications

Raise a concern or grievance regarding the handling of your personal information

Nominate another individual to exercise relevant rights on your behalf in circumstances permitted by applicable law

‍

To make a request, please contact us at thecapitalroom.global@gmail.com

‍

We may request reasonable verification of your identity before acting on your request.

TCR’s website, services, memberships, partner programmes, and network activities are intended for adults and business professionals.

‍

We do not knowingly collect personal information from individuals under 18 years of age. If you believe that a child has provided personal information to us without appropriate consent, please contact us and we will take appropriate steps to delete such information where required.

Our website may contain links to third-party websites, platforms, or services. TCR is not responsible for the privacy practices, content, security, or policies of those third parties.

‍

We encourage you to review the privacy policies of any third-party website or platform before sharing personal information with them.

We may update this Privacy Policy from time to time to reflect changes in our practices, technology, services, or legal obligations.

Any revised version will be posted on this page with an updated “Last Updated” date. Where required by law, we will provide additional notice or seek fresh consent before applying material changes.